90% of companies have a travel policy to help them control expenses. Once these rules have been set, they will be sent not only to everyone who travels, but also to all other employees so they know what to expect if they need to arrange travel in future. Here's a simple travel policy for a London-based company: -
Domestic train journeys - Standard Class -
Domestic flights - Economy Class -
London to Brussels & Paris on Eurostar - Business Class -
Flights to European destinations - Economy Class -
Flights over 6 hours duration - Business Class -
Hotel rooms - single standard usually with a maximum rate per night -
Car Hire - all cars Group B / Compact if traveler alone or Group C / Intermediate for two colleagues -
Airport & Rail transfers - for London Heathrow use the Heathrow Express train. At destination use local taxi. Limousine transfer only by prior approval There will be times when the policy is not followed - usually with the approval of a manager. For instance, a business traveler may be in a remote tropical town where the standard rooms in the best hotel are not air-conditioned but the "de-luxe" rooms are. In larger companies, more senior executives may follow a different policy with all travel in Business Class.
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